Month-of-coordination

Month-of-Coordination typically includes the following items, but can be customized to fit your individual needs.

Attend one site visit with client to establish the event style, direction and flow
Unlimited phone and e-mail communication/advice for client for the month prior to the event
Review all vendor contracts
Create complete timeline for celebration and share with all vendors
Serve as point of contact/liaison for all vendors beginning four (4) weeks prior to wedding date

Coordinate all aspects of wedding celebration
Oversee check-in of rentals
Create “steps of service” for catering team
Coordinate all deliveries and installations of celebration in accordance with vendor contracts
Coordinate distribution of final payments and gratuities
Manage and coordinate transportation for family and guests
Provide event emergency kit (including sewing kit, stain remover, etc)
Place restroom amenities basket
Organize and set up escort cards, place cards and menu cards
Oversee timely “flip” of room from ceremony to reception, if needed
Conduct final lighting, sound and temperature inspection prior to guest arrival
Conduct final seating and table check prior to guests welcome to reception
Cue all music changes and speeches with band/DJ
Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
Serve as point person for all vendors—cueing timing throughout event
Manage and remedy all moment-to-moment challenges
Arrange favors (if applicable)
Oversee strike of venue
Collect any celebration elements and gifts
Double check return/pick up of all rental elements from caterer and floral designer

4 weeks out – Meeting with client at location to finalize floorplan, schedule and vendor list

3 weeks out – Meeting with client to present of final details, schedule, etc and check all final

contracts

1 week out – Final details and schedule dispatched to vendors

Day of the event – On site for set up, coordination throughout the event and wrap out