Full Service Event Planning

Full service planning typically includes the following items, but can be customized to fit your individual needs.

· Recommend venues and vendors in accordance with event budget and style

· Schedule and attend all vendor meetings and interviews

· Attend site visit(s) with client to establish the event style, direction and flow

· Unlimited face to face meetings, phone and e-mail communication/advice for client

· Create budget; manage deposit schedule and payments

· Review and negotiate all vendor contracts

· Decor conceptualization and coordinate overall event vision and design

· Act as the liaison between client and vendors for all logistical needs

· Create complete timeline for celebration and share with all vendors

· Lead all-vendor walk-through

· Provide guidance and sample text for printed materials

· Advise on menu planning

· Attend final meeting with client and collect all celebration elements

· Confirm all details and arrival times for vendors

· Coordinate all printed materials

· Coordinate all aspects of event

· Oversee check-in of rentals

· Create “steps of service” for catering team

· Coordinate all deliveries and installations of celebration in accordance with vendor contracts

· Coordinate distribution of final payments and gratuities

· Provide event emergency kit (including sewing kit, stain remover, etc)

· Conduct final lighting, sound and temperature inspection prior to guest arrival

· Conduct final seating and table check prior to guests arrival

· Serve as point person for all vendors—cueing timing throughout event

· Manage and remedy all moment-to-moment challenges

· Arrange favors (if applicable)

· Oversee strike of venue

· Collect any celebration elements and gifts

· Double check return/pick up of all rental elements from caterer and floral designer